PRODICTA EU & US Terms of Service Addendum

PRODICTA Ltd
Website: https://prodicta.co.uk/
Effective date: 5 November 2026
Version: 1.0

1. Purpose and Scope

This EU and US Terms of Service Addendum ("Addendum") supplements PRODICTA's general Terms of Service and applies to customers, recruitment agencies, employers, HR professionals and technology partners using PRODICTA in the European Union, European Economic Area or United States.

Customer: The employer, recruitment agency, HR organisation or technology partner identified in the applicable service agreement ("Customer").

Where this Addendum conflicts with the general Terms of Service concerning a matter specifically addressed here, this Addendum takes precedence to the extent permitted by applicable law.

2. Description of Services

PRODICTA provides AI-assisted, vacancy-specific recruitment assessments designed to help employers understand how candidates approach realistic workplace situations.

The platform transforms vacancy requirements into immersive work scenarios in which candidates demonstrate decision-making, prioritisation, problem-solving and responses to changing circumstances.

PRODICTA provides assessment evidence, structured scoring, strengths, areas for review and suggested interview questions.

3. Human Oversight and Hiring Decisions

PRODICTA is a decision-support service.

Assessment results are intended to assist authorised human decision-makers and must not be treated as conclusive determinations of candidate suitability.

Customers remain responsible for:

• Reviewing assessment evidence and relevant limitations.
• Making final recruitment and employment decisions.
• Ensuring appropriate human oversight.
• Considering reasonable accommodations and individual circumstances.
• Complying with applicable employment, equality and anti-discrimination laws.

Customers must not make a decision about a candidate based solely on the PRODICTA score or any other automated assessment output.

4. European Union Requirements

Where the EU Artificial Intelligence Act applies, PRODICTA and its customers shall comply with their respective applicable obligations according to their legal roles.

Recruitment and candidate-evaluation AI systems may fall within the high-risk employment category under Annex III of Regulation (EU) 2024/1689.

PRODICTA shall maintain documentation and operational controls required of it under applicable provisions of the EU AI Act as those provisions become applicable.

Customers shall comply with applicable deployer obligations, including human oversight, appropriate use, monitoring and candidate information requirements.

Nothing in this Addendum constitutes a representation that any regulatory conformity assessment, certification or registration has been completed unless separately documented.

5. European Data Protection

Personal data processed through PRODICTA shall be handled in accordance with applicable data protection legislation, including, where relevant:

• Regulation (EU) 2016/679 (EU GDPR).
• The UK GDPR.
• The UK Data Protection Act 2018.
• Applicable national data protection legislation.

Where PRODICTA processes candidate information on behalf of a customer acting as controller, the parties' Data Processing Agreement governs that processing.

Each party shall fulfil the responsibilities applicable to its role.

6. United States Requirements

Customers operating in the United States must comply with applicable federal, state and local employment, privacy, consumer protection and automated employment decision-making laws.

These may include, where applicable:

• Title VII of the Civil Rights Act of 1964.
• The Americans with Disabilities Act.
• New York City Local Law 144.
• Applicable state privacy and automated decision-making legislation.

Customers are responsible for determining whether their intended use triggers specific notice, accommodation, bias-audit or other obligations.

PRODICTA shall provide relevant information reasonably available to it to assist customers in evaluating applicable requirements.

No representation is made that use of PRODICTA independently satisfies a customer's statutory obligations.

7. Assessment Methodology and Limitations

PRODICTA assessments are generated using vacancy-specific requirements and structured evaluation criteria.

Assessment results reflect evidence collected during the assessment and are not guarantees of future job performance, employee retention or employment outcomes.

Customers should consider assessment results alongside interviews, qualifications, experience and other relevant information.

8. Fairness and Accessibility

PRODICTA and customers shall comply with their respective applicable obligations concerning fair treatment, accessibility and non-discrimination.

Customers must provide legally required reasonable accommodations and appropriate alternative assessment arrangements where necessary.

Any identified assessment issue that could materially affect fairness or reliability should be reported to PRODICTA for investigation.

9. Embedded and White-Label Integrations

Where PRODICTA is integrated into third-party recruitment software:

• The integration may be presented within the partner's existing recruitment workflow.
• The partner remains responsible for its own platform and customer relationships.
• The parties shall document their respective data protection roles.
• Assessment information may be returned to authorised customer or partner systems.
• White-label presentation does not alter statutory responsibilities.
• Additional commercial, technical and security obligations may be agreed in a separate partnership agreement.

10. Security and Confidentiality

PRODICTA shall implement appropriate technical and organisational measures proportionate to the risks associated with processing personal data.

Customers shall maintain appropriate access controls and protect account credentials and assessment information within their own systems.

Confidential assessment information must not be disclosed to unauthorised parties.

11. International Data Transfers

Where personal data is transferred internationally, the parties shall implement an appropriate lawful transfer mechanism where required.

This may include adequacy arrangements, the European Commission's Standard Contractual Clauses, the UK International Data Transfer Addendum or other legally recognised safeguards.

Applicable mechanisms and transfer details shall be documented in the Data Processing Agreement or associated transfer documentation.

12. Regulatory Cooperation

Each party shall reasonably cooperate with the other in responding to legitimate regulatory enquiries concerning the services, subject to applicable law, confidentiality obligations and contractual limitations.

13. Changes to this Addendum

PRODICTA may update this Addendum to reflect changes in legislation, regulatory guidance or service functionality.

Material contractual changes shall be communicated in accordance with the applicable customer agreement.

14. Human Decision

The hiring decision is always made by the Customer. A Customer must not reject a candidate on the PRODICTA score or any other automated assessment output alone. A person must review the report and be free to disagree with it.

15. Status of Reports

Reports may be returned to authorised Customer or partner systems for the Customer's own internal use. They are one input among others, not a final or authoritative judgement.

16. Candidate Information

The Customer is responsible for telling candidates that AI-assisted assessment is used, and for handling any request to contest a decision.

17. Contact

For legal, privacy or regulatory enquiries:

PRODICTA Ltd
Website: https://prodicta.co.uk/
Email: admin@prodicta.co.uk

This Addendum forms part of the applicable agreement between PRODICTA and the customer when incorporated into that agreement.